A deadline, not a window
Members arrive at opening. The clean finishes before that, not around it — so the working day starts on a space that is already right.
Coworking cleaning
Ready before your members are
A coworking space is judged every morning by people who are paying for it and can leave. Acies cleans to a deadline before opening, works through the shared areas that take the most punishment, and leaves the space ready to show.
What is different
Shared space is not just a bigger office
The method is the same. The pressures are not: more people through the same kitchen, rooms that turn over hourly, and a space that has to look right to someone deciding whether to join.
Kitchens turn over all day
Shared kitchens generate more crockery, more spills and more visible mess than a private office. They get worked through properly, not tidied.
Meeting rooms reset
Rooms need to look unused at the start of each booking: chairs squared, surfaces clear, whiteboards wiped.
Tour ready, every day
The closedown check asks whether the space would show well to a prospective member — chairs tucked, cushions straightened, blinds level, kitchen clear.
Events change the pattern
A busy events calendar changes what a space needs overnight. Knowing what happened yesterday is part of planning today.
Discretion around members
Where cleaning overlaps with occupancy, the team works around people quietly rather than through them.
Daily
The order of work, before opening
Every Acies shift follows the same nine steps in the same order, finishing before members arrive. Each step ends by checking the work, which is what stops the last room looking different from the first.
Opening walkthrough
Lights and ventilation on, caution signage out, and a look at the state of the space before anything is touched — bins, kitchen, general appearance, stock levels.
Kitchens
Crockery washed and put away, appliances and surfaces damp wiped including underneath, cupboards left ordered.
Surfaces
Desks, tables and chairs damp wiped, sills and fittings dusted, glass and handles cleaned, and every touchpoint sanitised.
Washrooms
Ventilated and signed, consumables replenished, then cleaned top to bottom and cleanest to dirtiest, finishing with the floor.
Waste
Every stream to the right bin, bins themselves wiped, and the area under and around them cleaned rather than stepped over.
Vacuum
Under desks and furniture, into corners and edges, and across entrance matting — the places a quick pass misses.
Mop
All hard floors, left free of removable marks rather than simply wet.
Machine clean
Hard floors cleaned with a scrubber dryer on a weekly cycle, which is what stops a mopped floor slowly greying over a year.
Closing walkthrough
The space set back to how it should look on arrival, anything to report written down, equipment cleaned, and the building left secure.
Weekly
Detail work has a day, not an intention
Most contracts promise periodic cleaning "as required", which is how descaling, dusting and cobwebbing quietly stop happening. Acies gives each theme a fixed day of the week, so the detail work is part of the routine rather than something to catch up on.
Monday
Kitchens
- Cupboards, drawers and shelves damp wiped
- Fridge damp wiped
- Sinks and taps descaled
- Dishwasher maintenance clean
- Cobwebbing
Tuesday
Surfaces
- Desks dusted and damp wiped
- Doors and kick plates damp wiped
- Fixtures, fittings and lampshades dusted
- Plug sockets and picture frames dusted
- Walls spot damp wiped
Wednesday
Washrooms
- Doors damp wiped
- Sinks, taps and chrome descaled
- Toilet bowls descaled
- Shower heads descaled quarterly
- Drains and overflow pipes quarterly
Thursday
Waste
- Bin storage area swept and kept clear
- Waste receptacles washed inside
- Liners replenished at every bin point
- Cobwebbing
Friday
Floors
- Internal stairs vacuumed and damp mopped
- Skirting boards dusted
- Edges and corners given specific attention
The exact tasks on each day are set by your site plan. This is the shape of it, not a fixed list.
The standard
What "clean" means, in writing
Acies specifies the result rather than the activity. "Mopped the floor" is an activity and proves nothing. The table below is what both sides measure against at an inspection — including what is reasonable to see between cleans, because a building in use is not a photograph.
| Area | Acceptable on completion | Acceptable between cleans | Unacceptable |
|---|---|---|---|
| Hard floors | Dry, uniform in appearance, and free from spillages, removable stains, superficial marks and loose debris. | Debris and spillages arising from normal use since the last clean. | Build-up of spillages, removable stains, scuff marks or debris. A non-uniform finish. |
| Soft floors | Free from visible loose debris, dust, fluff and lint, with an overall even appearance. | Debris arising from normal use since the last clean. | Build-up of debris, dust or lint, particularly around edges and the bases of furniture. |
| Vertical and high-level surfaces | Free from impacted debris, dust, cobwebs and removable marks. | Dust and marks arising from normal use since the last clean. | Build-up of dust or impacted debris, especially where vertical surfaces meet horizontal ones. |
| Furniture, fixtures and fittings | Dry, uniform in appearance, and free from impacted debris, dust, cobwebs and removable stains. | Debris, dust and marks arising from normal use since the last clean. | Build-up of dust or impacted debris. Removable stains and smears. |
| Sanitary fittings | Dry, odour free, uniform in appearance, and free from impacted debris, removable stains, scale and body fats. | Debris and residual odour arising from normal use since the last clean. | Build-up of impacted debris, fats or scale on any surface. Removable stains and smears. |
Daytime cover
The hours that decide how it feels
A space cleaned only overnight looks its best at 9am and its worst at 4pm — which is when most members form their opinion of it.
Where it makes sense, daytime cover keeps kitchens, washrooms and breakout areas presentable through the day: restocking, clearing and resetting rather than a second full clean. Whether that is worth it depends on your footfall and the shape of the space, which is the sort of thing a survey settles.
How the whole contract is set up, stage by stage, is onhow Acies works.
Get a plan for your space
A site survey covers the pressure points a coworking space actually has — kitchen turnover, meeting-room resets, and the times of day it gets busy. You keep the written plan either way.